Storeep tracks inventory per physical product, and per variant when a product has options. Setting stock quantities correctly powers the storefront out-of-stock guard, the Inventory column in your products list, and the Low stock alerts panel on your dashboard. Inventory tracking applies to physical products only: digital products are always treated as unlimited and have no stock fields.
Where to set stock
Open a physical product from your Products page, then look at the pricing block. You will see two stock fields next to the price:
- Available quantity
- Minimum quantity to alert
When a product has variants, each variant combination has its own pair of these fields, set individually in that variant's row.
Available quantity
The Available quantity field accepts a whole number from 0 to 999,999.
- Leave it empty for unlimited (untracked) stock. The field placeholder reads "Unlimited quantity", and the products list shows Untracked in the Inventory column.
- Set it to 0 to mark the item out of stock. The Inventory column shows an Out of stock tag.
- Any value above 0 shows that count in the Inventory column.
For products with variants, the Inventory column shows the sum of all variant quantities for that product row. If every variant is untracked, the row shows Untracked; if the total is 0, it shows Out of stock.
Minimum quantity to alert
The Minimum quantity to alert field accepts a whole number from 1 to 999,998. The rules:
- It must be strictly less than the available quantity. If the threshold equals or exceeds the stock level, saving is rejected with "The minimum quantity to alert must be smaller than the available quantity".
- It requires the available quantity to be set. Entering a threshold with no stock quantity fails with a message asking you to enter the available quantity first.
- Leave it empty to disable the low-stock alert for that product or variant.
The Low stock alerts dashboard panel
Your dashboard shows a Low stock alerts panel. An item is listed when both its available quantity and its alert threshold are set, and the available quantity has dropped to or below the threshold.
- The panel lists up to 5 items, sorted by the lowest remaining stock first. Each row shows the remaining count and the product name.
- The panel only appears when at least one item needs restocking. With nothing low, it is hidden entirely.
- It reflects current stock on each dashboard load, not a cached snapshot. Restock above the threshold and the item drops off on the next load.
Because saving forces the threshold below the stock level, an item never appears here right after you set it. It surfaces only once real orders draw the stock down to the threshold.
How orders affect stock
- When an order is placed, the available quantity is reduced automatically by the quantity ordered, at the variant level.
- If a buyer tries to order more units than remain in stock, checkout aborts and the storefront refreshes the product data, so you cannot oversell a tracked item below 0.
- Untracked items (empty available quantity) never block checkout and never decrement.
- In your product feed, a tracked physical product with 0 stock is reported as out of stock.
Things to watch out for
- Setting available quantity to 0 does not hide or unpublish the product. It stays visible but shows as out of stock. To remove it from the storefront, also turn on the Hide toggle.
- With variants, only the combinations that have a quantity set are tracked. Combinations left empty stay untracked (unlimited).
- There are no automatic back-in-stock notifications to customers. Restocking is manual: update the quantity field and save.
- If you lower the available quantity to at or below an existing alert threshold, the save fails. Lower the threshold first, or clear it.
- Digital products have no inventory fields, so none of the above stock limits apply to them.