Storeep tracks inventory at the level of each product or variant combination. Setting up stock quantities correctly powers the low-stock dashboard widget and helps prevent overselling.
Available quantity
The Available quantity field accepts a whole number from 0 to 999,999.
- Leave it empty to indicate unlimited (untracked) stock. The product listing shows "Untracked" in the Inventory column.
- Set it to 0 to mark the product as out of stock. The product listing shows an "Out of stock" badge in the Inventory column.
- Any value above 0 shows the count in the Inventory column of the Products list.
For products with variants, each variant combination has its own available quantity. The Products list shows the combined total of all variant quantities for the product row.
Minimum quantity to alert
The Minimum quantity to alert field accepts a whole number from 1 to 999,998. Rules:
- Must be strictly less than the available quantity. If the alert threshold equals or exceeds the stock level, the save is rejected.
- Requires the available quantity to be set. If you enter an alert threshold without a stock quantity, the save will fail with a message asking you to fill in the available quantity first.
- Leave it empty to disable the low-stock alert for this product or variant.
How the dashboard uses stock alerts
The main dashboard displays a low-stock widget. A product appears in that widget once its available quantity drops to or below its alert threshold. Once you restock the product by updating the available quantity above the threshold, it disappears from the widget automatically on the next page load.
The widget always reflects the current stock level, not a cached snapshot.
Inventory for variant products
Each variant combination has its own Available quantity and Minimum quantity to alert, set individually in the variant rows. The combined total shown in the product list is for display only. Stock is deducted at the variant level when orders are placed.
Things to watch out for
- Setting the available quantity to 0 does not automatically hide or unpublish the product. It remains visible but shows as out of stock. To hide it completely, also turn on the Hide toggle.
- If you have variants and only some combinations have a quantity set, only those specific variants are tracked. Other combinations remain untracked (unlimited).
- There are no automatic restock notifications to customers. Stock management is manual: update the quantity field and save.
- The alert threshold must always be less than the available quantity. If you reduce the available quantity and forget to lower the alert threshold below it, the save will fail.